Rental Fees and Charges
Listed below are the current Rental Fees and Charges for reservations in the Main Campus Student Center, Health Sciences Student Center, Hendrix Theater, Wright Auditorium, Brody School of Medicine, and the East Carolina Heart Institute.
If you need pricing or rental rates for any locations not listed below, please contact the Central Reservations Office at CRO@ecu.edu, or 252-328-4731.
Main Campus Student Center
The Main Campus Student Center has several meeting rooms and event spaces that can be reserved by ECU staff, faculty, registered student organizations, and external clients.
Please Note:
- Rental fees are waived for free events sponsored by recognized ECU Student Organizations or Campus Departments
- Rental fees are only applied to events sponsored by ECU Student Organizations or Campus Departments where an Admission/Registration Fee or Donation is required for admittance
- Fundraising events are only required to pay 25% of the Internal Rental Rate if the Student Organization completes the Fundraising Questions section in their 25Live reservation request.
Rental Rates
The rates listed below include all resources, audio, and visual services provided by the Central Reservations Office. *MSC Brickyard is not supported by resources from the Main Campus Student Center. Groups must provide their own tables.
Main Campus Student Center | Internal Users (ECU Student Orgs/Groups, ECU Campus Departments, and 501c3 Non-Profit Orgs) | External (General Public) |
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|---|---|---|---|---|
| Half Day (up to 6 hrs) | Full Day (6+ Hours) | Half Day (up to 6 hrs) | Full Day (6+ Hours) | |
FIRST FLOOR |
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| MCSC Room 125 | $200 | $400 | $500 | $1000 |
| MCSC Day at Tables | *Must go through Keith Tingley tingleyk@ecu.edu, SA Advancement |
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| MCSC Lawn (under Pirate Vision) | $150 | $200 | $300 | $400 |
SECOND FLOOR |
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| MCSC Black Box Theater Room 200 | $400 | $800 | $1000 | $2000 |
| MCSC Ballrooms (All) Room 235 | $1800 (Full Day Only) | $6000 (Full Day Only) |
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| MCSC Ballroom A Room 235A | $400 | $800 | $1000 | $2000 |
| MCSC Ballroom B Room 235B | $400 | $800 | $1000 | $2000 |
| MCSC Ballroom C Room 235C | $400 | $800 | $1000 | $2000 |
| MCSC Ballrooms (A & B) | $800 | $1600 | $2000 | $4000 |
| MCSC Ballrooms (B & C) | $800 | $1600 | $2000 | $4000 |
| MCSC Rooms 234, 236, 237 | $100 | $200 | $200 | $400 |
| MCSC Room 249 | $250 | $500 | $600 | $1200 |
| MCSC Room 253 | $200 | $400 | $500 | $1000 |
THIRD FLOOR |
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| MCSC Room 307 | $150 | $300 | $300 | $600 |
| MCSC Room 320 | $150 | $300 | $300 | $600 |
| MCSC Room 337 | $150 | $300 | $300 | $600 |
| MCSC 3rd Floor Deck | $150 | $200 | $300 | $400 |
Additional charges may be applied – SEE MORE INFO BELOW
MENDENHALL | Internal Users (ECU Student Orgs/Groups, ECU Campus Departments, and Non-Profit Orgs 501c3) | External Users (General Public) |
||
|---|---|---|---|---|
| Half Day (1-4 hours) | Full Day (4+ hours) | Half Day | Full Day | |
| MSC Brickyard | $75 | $150 | $150 | $300 |
| Hendrix Theatre | $225 | $275 | $600 | $750 |
Additional charges may be applied – SEE MORE INFO BELOW
Wright Auditorium, Wright Plaza*
Wright Auditorium is a 1488 seat, multi-use theater/auditorium located in the heart of ECU’s campus. This venue is used for a variety of event types, and can be reserved by ECU staff, faculty, registered student organizations, and external clients.
Due to it’s high demand and advanced technical considerations, reservations for this space are subject to approval from both the ECU Central Reservations Office and Production Services. For more information about this venue please visit the Wright Auditorium Website. Rental rates and additional charges/fees are listed below.
Rental Rates
The rental rates listed below include all resources, audio, and visual services provided by the Central Reservations Office. *Wright Plaza is not supported by CRO resources. Groups will need to provide their own tables.
Any Student Organization that sells tickets or charges admission for their event MUST pay the rental fee listed below under “Internal Users”
WRIGHT | Internal Users (ECU Student Orgs/Groups, ECU Campus Departments) | 501c3 Non-Profit Groups (Must Provide proof of 501c3) | External Users (General Public) |
|---|---|---|---|
| Wright Auditorium | Rental Rate | Rental Rate | Rental Rate |
| $350 | $1,500 | $3,000 | |
| Deposit (Refundable) | Deposit (Refundable) | Deposit (Refundable) | |
| N/A | $1,500 | $1,500 | |
| Liability Insurance | Liability Insurance | Liability Insurance | |
| N/A | $3,000,000 | $3,000,000 |
Additional charges may be applied – SEE MORE INFO BELOW
Health Sciences Student Center
The Health Sciences Student Center has a large ballroom space, and outdoor event spaces that can be reserved by ECU staff, faculty, registered student organizations, and external clients.
Please Note:
- Rental fees are waived for free events sponsored by recognized ECU Student Organizations or Campus Departments
- Rental fees are only applied to events sponsored by ECU Student Organizations or Campus Departments, where an Admission/Registration Fee or Donation is required for admittance
- Fundraising events are only required to pay 25% of the “Internal User” rental rate if the Student Organization and/or Campus Department completes the Fundraising Approval Form (available on Pirate Experience) and is approved by the Student Activities and Organizations Office
Rental Rates
The rates listed below include all resources, audio, and visual services provided by the Central Reservations Office.
HEALTH SCIENCES STUDENT CENTER | Internal Users (ECU Student Orgs/Groups, ECU Campus Departments, and Non-Profit Orgs 501c3) | External Users (General Public) |
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|---|---|---|---|---|
| Half Day (1-4 hours) | Full Day (4+ hours) | Half Day | Full Day | |
| HSC Grand Room 202 | $150 | $200 | $400 | $550 |
| HSC Outdoor Patio | TBD | TBD | TBD | TBD |
| HSC Lawn | $100 | $150 | $200 | $300 |
Additional charges may be applied – SEE MORE INFO BELOW
Brody School of Medicine and Lake Laupus
The Brody School of Medicine has several meeting rooms and event spaces that can be reserved by ECU staff, faculty, registered student organizations, and external clients. Any requests submitted prior to the dates listed, will be DENIED and must be re-submitted on the appropriate date. Brody 2E100, Brody 2E92 and Brody Auditorium are currently available to reserve for the 2025 – 2026 academic year,
Please Note:
- Rental fees are waived for free events sponsored by recognized ECU student organizations or campus departments (except on the weekends)
- All events held on Saturdays or Sundays in the Brody School of Medicine will be charged the designated rental rate listed below
- Rental fees are applied to events sponsored by ECU student organizations or campus departments, where an Admission/Registration Fee or donation is required for admittance
Rental Rates
The rental rates listed below include all resources, audio, and visual services provided by the Central Reservations Office and Multimedia Technology Services.
BRODY SCHOOL OF MEDICINE | Internal Users (ECU Student Orgs/Groups, Campus Departments, and Non-Profit Orgs 501c3) | External Users (General Public) |
||
|---|---|---|---|---|
| Half Day (1-4 hours) | Full Day (4+ hours) | Half Day | Full Day | |
| Brody Auditorium | $225 | $300 | $525 | $675 |
| Brody Commons | $125 | $175 | $300 | $450 |
| Brody 2West (All Rooms) | $200 | $300 | $400 | $600 |
| Brody 2W-38 | $50 | $75 | $100 | $150 |
| Brody 2W-40A | $50 | $75 | $100 | $150 |
| Brody 2W-40B | $50 | $75 | $100 | $150 |
| Brody 2W-50 | $50 | $75 | $100 | $150 |
| Brody 2West (Two Rooms) | $100 | $150 | $200 | $300 |
| Brody 2West (Three Rooms) | $150 | $225 | $300 | $450 |
| Lake Laupus | $100 | $250 | ||
Additional charges may be applied – SEE MORE INFO BELOW
East Carolina Heart Institute (ECHI)
The East Carolina Heart Institute has several conference rooms and event spaces that can be reserved by ECU staff, faculty, registered student organizations, and external clients.
Please Note:
- Rental fees are waived for free events sponsored by recognized ECU student organizations or campus departments (except on the weekends)
- All events held on Saturdays or Sundays in the ECHI will be charged the designated rental rate listed below
- Rental fees are applied to events sponsored by ECU student organizations or campus departments, where an Admission/Registration Fee or donation is required for admittance
Rental Rates
The rates listed below include all resources, audio, and visual services provided by the Central Reservations Office.
EAST CAROLINA HEART INSTITUTE | Internal & Non-Profit Rental Fee (ECU Student Orgs/Groups, Campus Departments, and Non-Profit Orgs 501c3) | External Rental Fees (General Public) |
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|---|---|---|---|---|
| Half Day (1-6 hours) | Full Day (>6 hours) | Half Day (6 hours) | Full Day (>6 hours) | |
| ECHI Conference Rooms A-D | $300 | $600 | $400 | $800 |
| ECHI Conf. Room A | $150 | $300 | $200 | $400 |
| ECHI Conf. Room B-D | $150 | $300 | $200 | $400 |
| ECHI Auditorium | $300 | $600 | $500 | $700 |
| ECHI Atrium | $50 | $50 | $100 | $100 |
| Reservation Fee (Per diem of event) | $75 | $75 | $200 | $200 |
| After Hour Fee (Late Closing) | $75/hr after 5pm | $75/hr after 5pm | $75/hr after 5pm | $75/hr after 5pm |
| Security Fee (Events with alcohol require security & alcohol must be purchased through Aramark) | $55/hr | $55/hr | TBD by ECU PD | TBD by ECU PD |
Additional charges may be applied – SEE MORE INFO BELOW
Additional Fees & Charges
| Additional Fee | Description | Fees/Charges |
|---|---|---|
| External Reservation Fee | All external groups (non ECU) will be charged an additional $200 reservation fee. | $200 |
| Last Minute Event Change Fee | Applies to events requiring room setup or layout changes made within 24 hours of the scheduled event time, impacting staffing and scheduling. | $50 |
| Damage/Clean-Up Fees | Applies to events where damages or excessive disarray occurs. | $150 |
| Early Opening/Late Closing Fees | Applies to events that require facilities to be opened outside their normal hours of operation and requires 6 weeks advance notice. This is charged by the hour and includes the Student Center manager's arrival 30 minutes prior to scheduled opening and/or 30 minutes after scheduled closing. | $200/hour |
| Police/Security Fees | The presence of the ECU Police may be required for your event. The ECU Police determine the number of officers required, and there is a 3-hour minimum for this service. | $55/hr per Officer for Internal Events. External events - TBD by ECU PD. |
| Cancellation/No-Show Fee | If the user/sponsoring organization fails to cancel a confirmed events 2 days prior to the event occurrence, or fails to show up for the confirmed event, they will be charged. | $50 |
| Bandshell - Moved | Any time the portable stage is moved to another location, the group must pay the moving fee for ECU Transit. | $250 |
| Technician on Duty | Any time a production services tech is required to assist with technology for duration of event. Any time Pirate Vision is reserved. | $15/hour |
Payments & Deadlines
Please be aware of the following policies and procedures regarding payments and deposits for events:
- A 50% non-refundable deposit is required to reserve space inside Main Campus and Health Sciences Student Centers for Externally Hosted Events. The remaining balance must be made prior to event or the event will be cancelled. If you cancel your event two weeks prior to the event date or if a natural disaster causing the university to be closed, your non-refundable deposit can be used towards another date. If you cancel your event less than two weeks before your event, the funds are forfeited.
- A refundable security deposit of $1,500 is required for Wright Auditorium for all Externally Hosted Events. Upon final inspection post event, if no damages were incurred and/or excessive cleaning required, the security deposit will be refunded.
- Payment for room rentals, equipment charges, labor charges, etc. must be made at least seven (7) business days prior to the event date. Events booked with less than ten (10) business days’ notice must be paid for at the time the reservation is made.
- Student Organizations that have accounts with the Student Government Association may pay charges by furnishing the Central Reservations Office with their budget code (FOAP) number. Groups must receive prior approval from the Student Organization Center Fund Office before supplying the Central Reservations Office with this information. If a budget code is used, charges will be made by way of Interdepartmental Journal Entry Transfer and will be submitted to the CRO Business Affairs Office within one (1) week after the event has occurred.
- Campus Departments that have campus budgets (FOAPs) should submit payments by way of Interdepartmental Journal Entry Transfer and credit the CRO FOAP detailed on the invoice.
- For Externally Hosted Events, Visa, MasterCard, and Discover credit card payments are accepted.
- For ticketed events, ticket sales revenue is deposited by the Central Ticket Office, and revenues, minus the applicable Central Ticket Office fees, are remitted to the sponsoring organization at the conclusion of ticket sales.